Part Time Deputy Clerk
Town of Waxhaw Town of Waxhaw Waxhaw, NC Waxhaw, NC Part-time Part-time $30 - $44 an hour $30 - $44 an hour 21 hours ago 21 hours ago 21 hours ago PART-TIME DEPUTY CLERK DEPARTMENT:
Administration REPORTS TO:
Town Clerk POSITION TYPE:
Part -time SALARY RANGE:
$30 - $44 hrly FLSA STATUS:
Non-exempt 20-25 hours per week The following is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
General Description:
The Deputy Clerk performs the statutory role of the Town Clerk in the Clerk's absence; supports the Town Board as well as the advisory boards & commissions at the Clerk's direction; assists with the maintenance of official records; and assists with taking minutes.
Work is performed under general supervision.
Essential Functions/Typical Tasks:
Performs duties of and acts as Town Clerk in the absence of the Clerk; Assists with preparation of Town Board agendas, including attending agenda review meetings; receives and compiles agenda materials; prepares narratives and gathers supporting material for the agenda.
Attends assigned Town Board meetings, which may require some evening work; prepares minutes of meetings.
Assists with the coordination of meetings for the Town Board, including ordering food, setting up facilities, ordering and/or preparing awards or recognition items.
Assist with the appointed board application process and advertises for upcoming vacancies, provides notification of appointments, and maintains a list of active members.
Assist with the Town's Records Retention Schedule and assists with identifying records that have met their retention period.
Maintains the Town's FOIA requests and ensures the proper department responds with proper documentation; and forwards such to the requesters and closes the request.
Uses official files to locate and/or disseminate requested information.
Performs related tasks as required.
Knowledge, Skills, and Abilities:
Thorough knowledge of standard office practices, procedures, equipment, and administrative assistant techniques; Thorough knowledge of business English, spelling and math; Thorough knowledge of North Carolina statutory requirements, and local governing ordinances and policies; Ability to keep office records and to prepare accurate reports from file sources; Ability to perform and organize work independently; Ability to type at a reasonable rate of speed; Ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor; Ability to establish and maintain effective working relationships with associates and the general public; Skill in the use of various computer programs including Microsoft Office Suite.
Education and
Experience:
Town of Waxhaw -Part-time Deputy Clerk 10/2023 A combination of education and experience equivalent to graduation from high school with considerable office management work; Experience in the safekeeping and care of public records and/or high-level administrative assistant duties preferred; Prior municipal experience preferred.
Work Environment:
Sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects Some light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; Work requires reaching, full use of fingers, and repetitive motions; Vocal communication is required for expressing or exchanging ideas by means of the spoken word; Hearing is required to perceive information at normal spoken word levels; Visual acuity is required for preparing and analyzing written or computer data; operation of machines, and determining the accuracy and thoroughness of work; The worker is not subject to adverse environmental conditions.
Special Requirements:
Notary Public and IIMC Certified Municipal Clerk designations or the ability to obtain within a timeframe designated by the Town Clerk; Ability to attend occasional night meetings; Ability to maintain high level of confidentiality; Possession of a valid driver's license for the State of North Carolina and/or South Carolina.
CLOSING DATE :
Open Until Filled CONTACT AND SUBMITTAL INFORMATION ONLINE (PREFERRED):
Complete application, upload resume and cover letter at www.
waxhaw.
com EMAIL:
email protected HAND DELIVERY:
1150 N.
Broome St.
, Waxhaw, NC 28173 MAIL:
Human Resources PO Box 6 Waxhaw, NC 28173 TELEPHONE:
704-843-2195 ext.
240 or 269 Waxhaw is an Equal Opportunity Employer.
We invite you to join our team! Job Type:
Part-time Pay:
$30.
00 - $44.
00 per hour Expected hours:
20 - 25 per week Work Location:
In person Essential Functions/Typical Tasks:
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Administration REPORTS TO:
Town Clerk POSITION TYPE:
Part -time SALARY RANGE:
$30 - $44 hrly FLSA STATUS:
Non-exempt 20-25 hours per week The following is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
General Description:
The Deputy Clerk performs the statutory role of the Town Clerk in the Clerk's absence; supports the Town Board as well as the advisory boards & commissions at the Clerk's direction; assists with the maintenance of official records; and assists with taking minutes.
Work is performed under general supervision.
Essential Functions/Typical Tasks:
Performs duties of and acts as Town Clerk in the absence of the Clerk; Assists with preparation of Town Board agendas, including attending agenda review meetings; receives and compiles agenda materials; prepares narratives and gathers supporting material for the agenda.
Attends assigned Town Board meetings, which may require some evening work; prepares minutes of meetings.
Assists with the coordination of meetings for the Town Board, including ordering food, setting up facilities, ordering and/or preparing awards or recognition items.
Assist with the appointed board application process and advertises for upcoming vacancies, provides notification of appointments, and maintains a list of active members.
Assist with the Town's Records Retention Schedule and assists with identifying records that have met their retention period.
Maintains the Town's FOIA requests and ensures the proper department responds with proper documentation; and forwards such to the requesters and closes the request.
Uses official files to locate and/or disseminate requested information.
Performs related tasks as required.
Knowledge, Skills, and Abilities:
Thorough knowledge of standard office practices, procedures, equipment, and administrative assistant techniques; Thorough knowledge of business English, spelling and math; Thorough knowledge of North Carolina statutory requirements, and local governing ordinances and policies; Ability to keep office records and to prepare accurate reports from file sources; Ability to perform and organize work independently; Ability to type at a reasonable rate of speed; Ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor; Ability to establish and maintain effective working relationships with associates and the general public; Skill in the use of various computer programs including Microsoft Office Suite.
Education and
Experience:
Town of Waxhaw -Part-time Deputy Clerk 10/2023 A combination of education and experience equivalent to graduation from high school with considerable office management work; Experience in the safekeeping and care of public records and/or high-level administrative assistant duties preferred; Prior municipal experience preferred.
Work Environment:
Sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects Some light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; Work requires reaching, full use of fingers, and repetitive motions; Vocal communication is required for expressing or exchanging ideas by means of the spoken word; Hearing is required to perceive information at normal spoken word levels; Visual acuity is required for preparing and analyzing written or computer data; operation of machines, and determining the accuracy and thoroughness of work; The worker is not subject to adverse environmental conditions.
Special Requirements:
Notary Public and IIMC Certified Municipal Clerk designations or the ability to obtain within a timeframe designated by the Town Clerk; Ability to attend occasional night meetings; Ability to maintain high level of confidentiality; Possession of a valid driver's license for the State of North Carolina and/or South Carolina.
CLOSING DATE :
Open Until Filled CONTACT AND SUBMITTAL INFORMATION ONLINE (PREFERRED):
Complete application, upload resume and cover letter at www.
waxhaw.
com EMAIL:
email protected HAND DELIVERY:
1150 N.
Broome St.
, Waxhaw, NC 28173 MAIL:
Human Resources PO Box 6 Waxhaw, NC 28173 TELEPHONE:
704-843-2195 ext.
240 or 269 Waxhaw is an Equal Opportunity Employer.
We invite you to join our team! Job Type:
Part-time Pay:
$30.
00 - $44.
00 per hour Expected hours:
20 - 25 per week Work Location:
In person Essential Functions/Typical Tasks:
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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